Job Description

About IntelePeer.ai:

IntelePeer delivers rapidly deployable communications solutions for an always connected world. Our Conversational AI Platform instantly improves your customers’ communications experience. IntelePeer provides industry leading time-to-value with Agentic AI solutions that work seamlessly with your infrastructure. Our no-code templates, low-code, co-creation, and developer API options provide you with simple, easy-to-use tools that can be utilized by anyone.

Job Summary: 

Are you passionate about bringing events to life? We're looking for a highly enthusiastic, organized, and detail-oriented Event and Marketing Coordinator to join our team. These roles give you the opportunity to grow. These fantastic opportunities are for those eager to gain hands-on experience in event planning and marketing coordination for tradeshows, conferences, exec 1:1 events, and virtual events. You'll support the IntelePeer Marketing Team in various aspects of event execution, ensuring smooth operations and memorable experiences.

Responsibilities: 

• Demand Gen and Corporate Event Support and Coordination:
• Assist in researching and securing venues, vendors (catering, AV, entertainment, etc.), and suppliers.
• Help develop and maintain detailed event timelines and logistical plans.
• Support the event registration process, including managing online platforms and attendee communications.
• Assist with event setup, teardown, and on-site event management, ensuring everything runs smoothly.

• Working with product marketing and content to ensure current and relevant messaging and digital signage resonates with audiences.

• Onsite & Logistical Tasks:
• Provide on-site support, greeting attendees, and assisting with various needs during events.

• Onsite event management and lead/note capture including Pre, during, and post.
• Responsible for analyzing event success through attendee feedback, ROI assessments, and other metrics

• Demand Generation Events:

• Coordinate and execute a large number of demand generation events owned by the Demand Generation team.
• Liaise with internal stakeholders, vendors, and participants to ensure seamless event execution.
• Oversee Event Target Audience Research - ICP selection for all recommended events
• Provide Event Identification of target Sub-Vertical events and provide leaders with recommendation
• Manage Event planning (Pre, At, Post) Timeline and Deliverable Management
• Monitor and track Budget and swag (inventory and event distribution)
• Work with Growth & RevOps to track and attribute event attendees to pipeline and revenue
• Speak to sales reps during enablement sessions and field Q&A

• Install Base and Customer Events:

• Play a critical role inexecution of IntelePeer’s branded events
• Collaborate with cross-functional teams to ensure successful event delivery.
• Coordinate with speakers, vendors, and attendees to facilitate a smooth event experience.

• Event Management:

• Develop and maintain comprehensive event plans, timelines, and budgets.
• Manage event registration processes, attendee communications, and on-site check-in procedures.
• Oversee event setup, tear-down, and on-site coordination with vendors and staff.
• Onsite and post event lead management with Ops, SDR and Sales Teams

• Vendor Management:

• Source and manage relationships with event vendors, including venues, caterers, audio-visual providers, and printers.
• Coordinate the production of printed materials, signage, and other physical event collaterals.

• Travel and Logistics:

• Must be available to travel regularly to events
• Arrange travel and accommodation for speakers, staff, and attendees as required.
• Coordinate transportation and logistical arrangements for events.
• Ensure compliance with travel policies and budget guidelines.

Required Qualifications 

Qualifications:

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with common office software (e.g., Microsoft Office Suite).
• A proactive attitude and willingness to learn quickly.
• Ability to work independently on assigned tasks and collaboratively within a team.
• Some flexibility to work evenings and weekends as required by event schedules.
• Passion for events and creating positive experiences for attendees.

Education & Experience: 

• Bachelor's degree is required, preferably in Marketing and/or Business Administration.
• Preferred Industry Experience
• 2 to 4 year experience in project management, event planning, coordination, or a related marketing/ advertising administrative role.

Competencies:

Branding | Communication Planning | Content Marketing | Customer Profiling | Event Marketing |Marketing Analytics | Marketing Channels | Marketing Communications | Marketing Research |Product Promotion

Physical Requirements:

• Sedentary work lifting no more than 10 pounds.
• Occasional lifting, carrying, and standing.
• Frequent hand/eye coordination to operate office equipment.
• Vision sufficient to read computer screens, reports, and related department documents.
• Dexterity to operate computer keyboards and other related office equipment.
• Endurance sufficient to sit and work at a computer for extended periods of time.
• Frequent speech communication and hearing.

Why you'll love it here:

• Unlimited Vacation for exempt employees
• Paid Holidays
• Competitive medical, dental & vision insurance for employees and their dependents
• 401K Retirement Plan
• Stock Options
• Company-paid life insurance
• Health & Flexible Savings Accounts
• Cell phone, gym, and internet reimbursement
• Paid Parental Leave
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Free snacks (Denver, and or Fort Lauderdale)
• Fun events (virtual and in-person)

Applicants must be authorized to work for any employer in the U.S.
We are unable to sponsor or take over sponsorship of an employment visa at this time.

Any requests to exercise your rights as a data subject under GDPR should be submitted to [email protected] for prompt processing. Please refer to our Privacy Policy (at ) for any questions on how IntelePeer complies with GDPR.

For California residents only: Please refer to the link below for IntelePeer’s Applicant CCPA Privacy Notice.

IntelePeer participates in E-Verify.

At IntelePeer, we value diversity and are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.

We strive to provide reasonable accommodations to applicants and employees with disabilities to support them in performing the essential functions of their roles.

If you have any questions or need assistance, please contact our Director of Recruiting.

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